Submission Form: Pre-publication Disclosure Review of Research Materials

THIS FORM IS FOR POPDATA PROJECTS ONLY

If you are working on a project that involves the Provincial Overdose Cohort, please use this form instead

In signing a Research Agreement with a public body for access to data, researchers commit to sending ALL Research Materials to the public body in advance of public dissemination. Data Stewards, as those responsible for ensuring appropriate uses of the public body’s data, check that: privacy / confidentiality requirements are upheld; there is no gross misuse of the data; and that the data is appropriately referenced.

PLEASE ENSURE THE FOLLOWING REQUIRED ACKNOWLEDGEMENTS ARE INCLUDED BEFORE SUBMITTING YOUR RESEARCH MATERIALS

Disclaimer requirement: The following disclaimer language is required to be included in ALL Research Materials (with the exception of conference abstracts):

"Access to data provided by the Data Steward(s) is subject to approval, but can be requested for research projects through the Data Steward(s) or their designated service providers. All inferences, opinions, and conclusions drawn in this publication are those of the author(s), and do not reflect the opinions or policies of the Data Steward(s)."
Data source citations: Data sources must be cited in all publications (e.g., articles, journals, these and dissertations). Please refer to the Publishing Research Materials and Data Steward requirements page for further guidance.

How to reference Population Data BC

Please use the full name, Population Data BC when referencing Population Data BC in:

Grant/funding applications
Conference presentations or discussions
Interviews or articles
Reports, papers or other published research outputs

Do not use PDBC or PopData BC or PopData

Please complete the form below for each Research Material submission for pre-publication review. You will need to complete a separate submission form for each Research Material output (e.g., manuscript, presentation, conference abstract).

Please indicate the scenario that describes this Research Material submission.

For REVIEW

NEW SUBMISSION: The Research Material is based on, includes, or offers NOVEL (NEW) interpretations of the data, including derived data, is being submitted to PopData for the first time and has yet to be publicly disseminated/published in this format.

REVISED SUBMISSION: This is a revised version of a previously submitted Research Material for review. It has not yet been publicly disseminated/published in this format.

PUBLICLY DISSEMINATED/PUBLISHED, NEVER REVIEWED: The Research Material has already been publicly disseminated/published but it should have gone through the pre-publication review process.

IMPORTANT: If you submit material requiring review, please remember that you must allow the Data Steward(s) 45 business days to request any changes prior to the materials being published.

For NOTICE

NEW SUBMISSION: The Research Material is NOT based on, includes or offers novel (new) interpretations of the data, including derived data.

FINAL VERSION SUBMISSION: This is the final publicly disseminated/published version of a previously submitted Research Material provided for our records.

If this submission is based off another research output in a different format (i.e. this is the presentation related to the abstract titled…), please let us know in the “Additional Information” section.

OTHER

This Research Material is being submitted for another reason. Please describe in the comment box above.

General details

PopData Project Number:

Contact name:

Position/title:

Contact email address:

Type of Research Material for Public Disclosure

(Please note: All theses and dissertations completed as part of a larger project MUST be pre-approved by the Data Stewards BEFORE the student engages in the work.)

Please select type of Research Material for public disclosure:

Research Material details:

Title of Research Material:

Names of authors:

Names of authors who have access to the data released under this project:

Name of journal to which this Material is being submitted:

Name of event and location at which this Material is to be publicly disclosed (if applicable):

Date on which Material is to be publicly disclosed (if applicable):

An approximate date is acceptable.

Please describe how this research material ties to/supports the objectives of this project:

Please list all changes made from the previous version (other than choice of words, paraphrasing, grammar fixes). :

Put N/A if this is a New Submission

Additional information:

Confirmations

If you cannot check each box to answer ‘Yes’ to any of the confirmations below, please contact the Data Access Unit at dataaccess@popdata.bc.ca.

I confirm that the attached Research Material is the final draft to be submitted for publication or presentation

I agree to notify Data Stewards via PopData of any pre-publication changes made to this Research Material and to provide a copy of the final published or presented Research Material

I confirm that this Research Material does not contain any risk of re-identification of an individual (e.g., small cell sizes, small geographic areas)

I confirm that all relevant databases are properly referenced (e.g., MSP, DAD).

For more information on correctly referencing databases, please visit: www.popdata.bc.ca/data_access/publishing_research_materials

Document uploads

If you have more than 2 documents to submit or very large files, please complete the submission form and send a separate email to dataaccess@popdata.bc.ca.

Please attach file

One file only.
2 MB limit.
Allowed types: txt, rtf, pdf, doc, docx, odt, ppt, pptx, odp, xls, xlsx, ods.

Please attach second file

One file only.
2 MB limit.
Allowed types: txt, rtf, pdf, doc, docx, odt, ppt, pptx, odp, xls, xlsx, ods.

Submission Form: Pre-publication Disclosure Review of Research Materials

How to reference Population Data BC

Please complete the form below for each Research Material submission for pre-publication review. You will need to complete a separate submission form for each Research Material output (e.g., manuscript, presentation, conference abstract).

Please indicate the scenario that describes this Research Material submission.

IMPORTANT: If you submit material requiring review, please remember that you must allow the Data Steward(s) 45 business days to request any changes prior to the materials being published.

If this submission is based off another research output in a different format (i.e. this is the presentation related to the abstract titled…), please let us know in the “Additional Information” section.

General details

Type of Research Material for Public Disclosure

Research Material details:

Data sets:

Confirmations

Document uploads

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Submission Form: Pre-publication Disclosure Review of Research Materials

How to reference Population Data BC

Please complete the form below for each Research Material submission for pre-publication review. You will need to complete a separate submission form for each Research Material output (e.g., manuscript, presentation, conference abstract).

Please indicate the scenario that describes this Research Material submission.

IMPORTANT: If you submit material requiring review, please remember that you must allow the Data Steward(s) 45 business days to request any changes prior to the materials being published.

If this submission is based off another research output in a different format (i.e. this is the presentation related to the abstract titled…), please let us know in the “Additional Information” section.

General details

Type of Research Material for Public Disclosure

Research Material details:

Data sets:

Confirmations

Document uploads

Sign up for e-news and keep up to date with what's new at PopData, including the latest on data access, data available and upcoming events.