Process overview 

What happens during each stage of the Data Access Request process?

A | B | C | D | E | F | G | H | I | J | K | L | M | N | O | P | Q | R | S | T | U | V | W | X | Y | Z |

Waivers may be granted to students to cover the base project fee per student, per degree.

Only student projects that are used to fulfill program of study requirements can be deemed eligible for the student waiver.  This means postdoctoral fellows and research associates are not eligible for the student waiver.

Estimates, quotes and invoicing

The following shows the timeline for communications of costs on a project:

There are a number of things that a Researcher can do to reduce application processing delays.

Common causes of delay

Incomplete DAR

Incomplete DAR applications cannot be reviewed by Data Stewards. Use DAR help  when filling out the DAR.

What you can do

Population Data BC (PopData) is reducing processing times by committing to maximum 5-day turnarounds when communicating with Researchers and Data Stewards. For the same purpose, PopData has put into place the following guidelines for response times by Researchers. It is our hope that these guidelines and our commitment will significantly decrease the amount of time involved in preparing, submitting and clarifying an application.

"How long will it take to get data?" is a common question that is asked of Population Data BC (PopData). There is no simple answer to this question as it depends on many factors.

PopData has been working with BC Data Stewards to reduce wait times by:

Students enrolled in an undergraduate or graduate program at a Canadian college or university,  or medical residents under training affiliated with a Canadian college or university, are eligible to access Population Data BC's (PopData) and Health Data Platform BC (HDPBC) data holdings in fulfillment of their academic or training program’s research requirements.

Expectations and responsibilities of the Researcher under the FIVE Safes model and the Research Data Access Framework (RDAF)

Through the Research Agreement and Data Preparation Agreement, the Researcher agrees to all conditions of use set by the public body or bodies that retain stewardship of the data, which may include (but are not limited to) the following:

The Five SAFEs model is an internationally recognized framework for evaluating access to privacy-sensitive data. The basic premise of the model is that data access requests are evaluated against a set of five ‘risk’ (or access) dimensions: